What text can be used for PDF names?
If you can select the text in a PDF viewer, the browser can often read it. Good candidates include document titles, customer names, account numbers, dates, labeled totals, and form IDs.
Custom rules
Rename PDF by Text
Build file names from text found inside your PDFs. Use built-in rules for common fields or add a regular expression for custom document workflows.
Keywords
Regular expressions
Custom templates
Use keywords or regular expressions
Simple documents often work with built-in field detection. More specific workflows can use regex patterns, such as capturing a project code after “Project ID” or a reference number after “Case No.”
Build consistent file name templates
Templates keep naming consistent across a folder. Examples:
{date}_{client}_{title}.pdf{account}_{month}_{statement}.pdf{project_code} - {document_type}.pdf
Preview before downloading
Batch renaming is risky without a review step. PDF Renamer shows the extracted fields, generated file name, and warnings before it creates renamed copies.
Rename PDFs from extracted text
Open the free tool and build a custom naming template.